Table of Contents

Gmail

Active with remarks
This application needs additional settings. Please follow the documentation below to create your own connectionUnique, active service acces point to a network. There are different types of connections (API key, Oauth…)..

Redirect url

https://integrator.boost.space/oauth/cb/google-restricted, https://integrator.boost.space/oauth/cb/google

Gmail

	Important
Any references to third-party products or services do not constitute Boost.spaceA platform that centralizes and synchronizes company data from internal and external sources, offering a suite of modules and addons for project management, CRM, data visualization, and more. Has many features to optimize your workflow! Product Documentation nor do they create any contractual obligations. This material is for informational purposes only and is subject to change without notice. Boost.space does not warrant the availability, accuracy, reliability, completeness, or usefulness of any information regarding the subject of third-party services or systems.

Important

Any references to third-party products or services do not constitute Product Documentation nor do they create any contractual obligations. This material is for informational purposes only and is subject to change without notice. Boost.space does not warrant the availability, accuracy, reliability, completeness, or usefulness of any information regarding the subject of third-party services or systems.

With the Gmail modulesa module is an application or tool designed to handle specific business functions, such as CRM, project management, or inventory. The system's modular architecture allows you to activate only the modules you need, enabling customization and scalability as your business requirements evolve. in Boost.space IntegratorPart of the Boost.space system, where you can create your connections and automate your processes., you can watch, move, send, copy, delete emails, create draft emails, mark emails as read, unread, modify email labelsIn Boost.space, a label is a tag that can be added to items within a module. It's a flexible tool used to categorize and organize data, making it easier to customize workflows and processes., and iterate attachments.

To get started with the Gmail app, create an account at accounts.google.com.

Connecting to Google services

To connect to Gmail, you need to create your own Google app. Once created, you will receive your Client ID and Secret. These serve as your login credentials to create the integration. Use our step-by-step guide below to create your app.

Step-by-step guide

By following this tutorial you will be able to create your Gmail connection.

NOTE! – In the field “authorised domains” type: boost.space and celonis.com

NOTE! – In the field “Authorised redirect URLs” type: https://integrator.boost.space/oauth/cb/google and https://integrator.boost.space/oauth/cb/google-restricted

Triggers

Watch Emails

Connection	Establish a connection to your Google account.
Folder	Select the email folder you want to watch.
Filter type	Select the Simple filter option to filter emails by selecting Criteria,or the Gmail filter option to filter emails by entering Query.
Query	Use Gmail search syntax. For example, to search for messages in theSocial category that include an attachment, use `category:social has:attachment`. For more information, visit the Search operators you can use with the Gmail page. If you want to search messages that include an icon of a specific color, please use the following for your search query (specifically what comes after the colon): Yellow Star: `l:^ss_sy` Blue Star: `l:^ss_sb` Red Star: `l:^ss_sr` Orange Star: `l:^ss_so` Green Star: `l:^ss_sg` Purple Star: `l:^ss_sp` Red Bang: `l:^ss_cr` Yellow Bang: `l:^ss_cy` Blue Info: `l:^ss_cb` Orange Guillment: `l:^ss_co` Green Check: `l:^ss_cg` Purple Question: `l:^ss_cp`
*Mark email message(s) as read when fetched*	Select whether or not you want to mark retrieved emails as read.
Maximum number of results	Set the maximum number of results that Boost.space Integrator will work with during one cycleA cycle is the operation and commit/rollback phases of scenario execution. A scenario may have one or more cycles (one is the default)..

Actions

Send an Email

Connection	Connecting Gmail to Boost.space Integrator
To	Enter the email address of the recipient(s) using the Add recipient button.
Subject	Enter the email subject.
Content	Enter the email content (message body). HTML tags are allowed.
Attachments	Add an attachment using the Add an attachment button. You can map a file from the previous modules. Set Content-ID (e.g., `ii_jrc3r9mw1`) if you want to attach inline images (embedded into content). You can put anything here, for example, “`ii_jrc3r9mw1.`” This allows you to create an ID for the attachment, which you can then use in HTML like this: More information about working with files.
Copy recipients	Add the copy recipient(s). (CC:)
Blind copy recipients	Add the blind copy recipient(s). (BCC:)

Create a Draft

Connection	Connecting Gmail to Boost.space Integrator
Folder	Select the Gmail folder you want to create a draft.
To	Enter the email address of the recipient(s) using the Add recipient button.
Subject	Enter the email subject.
Content	Enter the email content (message body). HTML tags are allowed.
Attachments	Add an attachment using the Add an attachment button. You can map a file from the previous modules. More information about working with files.
Copy recipients	Add the copy recipient(s). (CC:)
Blind copy recipients	Add the blind copy recipient(s). (BCC:)

Mark an Email as Read

Connection	Connecting Gmail to Boost.space Integrator
Folder	Select the Gmail folder that contains the email.
Email ID (UID)	Enter or map the Email ID.

Mark an Email as Unread

Connection	Connecting Gmail to Boost.space Integrator
Folder	Select the Gmail folder that contains the email.
Email ID (UID)	Enter or map the Email ID of the email you want to mark as unread.

Move an Email

Connection	Connecting Gmail to Boost.space Integrator
Folder	Select the Gmail source folder that contains the email you want to move.
Destination folder	Select the Gmail target folder you want to move the email to.
Email ID (UID)	Enter or map the Email ID of the email you want to move.

Copy an Email

Connection	Connecting Gmail to Boost.space Integrator
Folder	Select the Gmail source folder that contains the email you want to copy.
Destination folder	Select the Gmail target folder you want to copy the email to.
Email ID (UID)	Enter or map the Email ID of the email you want to move.

Delete an Email

Connection	Connecting Gmail to Boost.space Integrator
Gmail Message ID	Enter or map the Email ID of the email you want to delete.
Permanently	Permanently removes the message instead of moving it to the trash folder.

Modify Email Labels

Connection	Connecting Gmail to Boost.space Integrator
Gmail Message ID	Enter or map the Email ID of the email you want to delete.
Labels to add	Select the labelIn Boost.space, a label is a tag that can be added to items within a module. It's a flexible tool used to categorize and organize data, making it easier to customize workflows and processes. you want to add to the selected email message.
Labels to remove	Select the label you want to remove from the selected email message.

Label to add and Label to remove fields load only user-created labels.

Iterators

Iterate Attachments

For more information on Iterators, see Iterator.

Source modulea module is an application or tool designed to handle specific business functions, such as CRM, project management, or inventory. The system's modular architecture allows you to activate only the modules you need, enabling customization and scalability as your business requirements evolve.

Select the module you want to iterate attachments from. You can further process attachments using Dropbox>Upload a file, for example.

Tips & Tricks

To insert your default signature and company logo into Gmail’s Send an email module:

1. First, you will need to use the Watch emails module to retrieve an email that contains your signature and logo. Then, copy the HTML content from the output bundleA bundle is a chunk of data and the basic unit for use with modules. A bundle consists of items, similar to how a bag may contain separate, individual items. as shown below:

2. Then, in the body field of the Send an email module, copy and paste the HTML content, or edit until you are left with a similar HTML code:

    {{5.text}}
  
 Boost.space Integrator.

3. After you have adjusted the code, proceed to map the text content in the body field from the relevant elements in the appropriate HTML field.

Troubleshooting

Failed to verify connection ‘My Google Restricted connection’. Status Code Error: 400

Your connection has expired and is no longer valid. You need to reauthorize the connection.

This errorService is unavailable due to a failure, a service responds with unexpected data or the validation of input data fails. affects non-Google Workspace accounts. For more details please refer to the Google OAuth documentation.

Due to Google’s updated security policy, unpublished apps can only have a 7-day authorization period. After the OAuth security tokenA secure code used to authenticate and authorize access to API endpoints, enabling users to connect with third-party applications. expires, the connection is no longer authorized and any module relying on it will fail.

Solution

Option 1:

To avoid weekly reauthorization, you can update the publishing statusIn Boost.space, statuses are indicators assigned to records within modules to represent their current state or progress. They can be system-defined, such as "Active" or "Done," or custom-created to fit specific workflows. Statuses help track and manage tasks, projects, and processes efficiently. of your project.

If you update your project to the In production status, you will not be required to reauthorize the connection weekly.

Change the status of your project by following these steps:

Log in to the Google Cloud console.
Navigate to the Oauth consent screen.
Click the Publish app button next to your app.
If you see the notice Needs verification, you can choose whether to go through the Google verification process for the app or to connect to your unverified app. Currently connecting to unverified apps works in Boost.space Integrator, but we cannot guarantee the Google will allow connections to unverified apps for an indefinite period.

For more information regarding publishing statusesIn Boost.space, statuses are indicators assigned to records within modules to represent their current state or progress. They can be system-defined, such as "Active" or "Done," or custom-created to fit specific workflows. Statuses help track and manage tasks, projects, and processes efficiently., refer to the Publishing status section of Google’s Setting up your OAuth consent screen help and our Community page.

Option 2

If you keep your project in the Testing status, you will be required to reauthorize your connection in Boost.space Integrator every week.

Reauthorize your Google connection by following these steps:

Log in to Boost.space Integrator.
Go to Connections.
Find your Google connection and click Reauthorize button.